SAP Business One FAQs

SAP Business One®
Frequently Asked Questions

General Questions

What is SAP?
"SAP" stands for Systems, Applications, and Products in Data Processing. SAP is a world-wide market and technology leader in client and server enterprise application software, providing solutions for companies of all sizes and industry sectors.
What is SAP Business One?
SAP Business One is an affordable, integrated enterprise resource planning (ERP) solution designed to enable growing small to midsized enterprises (SMEs) and large enterprises with subsidiary operations to better manage their entire company.
What is the Key Difference Between ERP and Accounting Software?
Accounting software packages only handle the individual business function of accounting, whereas an ERP application handles the entire range of business functions of an organisation including: Finance, Human Resources, Sales, Marketing, Logistics, and more.
What Type of Company is SAP Business One Designed to Support?
SAP Business One is designed specifically for small to midsized businesses that have outgrown their current packaged accounting software or spreadsheets and/or may need to replace multiple, non-integrated applications. SAP Business One is also designed for subsidiaries of larger enterprises.

Features and Benefits

What Core Functional Areas are Supported by SAP Business One?
The core functional areas supported by SAP Business One include: Accounting and Finance, Reporting, Purchasing and Operations, Inventory and Distribution, Sales and Customer Management.
What are some of the Benefits of Using SAP Business One?
Businesses that adopt SAP Business One very quickly see measurable benefits of using an integrated ERP application including:
  • Targeted business growth through streamlined operations
  • Improved customer retention and satisfaction through quicker response times and instant access to customer information
  • Operational efficiency achieved by eliminating redundant and manual data entry errors with integrated core functionality
  • Closer relationships with key stakeholders including customers, vendors, and employees through better supply chain management
  • Lower technology costs and quicker return on investment
What Types of User Licenses are Available in SAP Business One?
There are 4 license types available: Professional User, Limited CRM User, Limited Logistics User, Limited Financial User.
Does SAP Business One Adapt to my Business' Specific Industry Requirements?
With over 550 prepackaged, fully integrated industry-specific solutions, SAP Business One provides your business with the tools your business needs to succeed.
What is an SAP Add-on and Why Do I need One?
Add-ons for SAP Business One extend the standard functionality of the core ERP solution either through a pre-packaged or custom solution. Add-ons are designed to meet industry specific needs that cannot be met with an out-of-the-box solution.


What Kind of Reporting and Analytics Capabilities are Included with SAP Business One?
SAP Business One provides powerful integrated analytic and reporting tools, such as Crystal Reports and HANA that enable you to access critical business information drawing on all functional areas including; accounting, sales, purchasing, production, inventory, service, and operations.
What Deployment Options are Available?
SAP Business One is available as an on premise or hosted solution through Amazon Web Services (AWS).
How Long Does it Take to Implement SAP Business One for my Business?
There are several factors that determine how quickly SAP Business One can be implemented and customised to your Business including: size of your business, complexity of your business structure, type of ERP deployment, and any specific add-ons or customisations.
What does the Implementation Process Include?
The implementation process includes a project planning phase, business blueprint, project realisation, and Go Live.
Can SAP Business One and Add-ons Scale to Support my Business' Future Growth?
Yes, SAP Business One provides a scalable solution that not only meets your fundamental business management needs today, but can also be scaled to handled and increased number of transactions generated by a growing customer base.
Can I Transfer my Existing Business Data into the SAP Business One Application?
Yes, data migration from your old system to SAP Business One can be imported from a text file, excel spreadsheet or manually. SAP Business One also uses the Data Transfer Workbench add-on to ensure data migration is performed quickly and easily.
How Much Does SAP Business One Cost?
When you request a quote, you will receive the standard cost for the SAP Business One application along with the additional costs based on number of users, type of access required, professional services for implementation, maintenance fees and extra hardware.
What are the Basic Software Requirements to Run the SAP Business One Application?
Recommended System Requirements for 30 Users: Processor: 2 Intel Xeon E7 (or equivalent), Memory (RAM): 16 GB, Hard Drive: Raid 10 320 GB, Drives: DVD-Rom, Display: 1600x900 or higher.


What Support Options are Available After the System Goes Live?
Vision33 supports your business well beyond the initial implementation phase through the Vision33 TOTAL Care support program carried out through team of dedicated SAP Business One consultants that have extensive experience with SAP Business One.

To learn more about additional training opportunities available to Vision33 customers, please visit the VSUG Resources page.
What Additional Training is Available?
As a part of the Vision33 TOTAL Care program, businesses receive free membership to the Vision33 SAP Business One User group (VSUG) which provides businesses with additional training opportunities including: VSUG Meetings, Weekly Web Chats and Crystal Report Training.
How Often Does SAP Release New Versions of SAP Business One and What is the Long-term Strategic Vision for the Solution?
SAP continues to focus on extending core functionality as the market serviced grows from SME to also include the higher end market.

Vision33 provides SAP Business One consulting services (from requirements and process consulting through to implementation and our industry leading TOTAL Care support program). We bring you access to the world’s largest and most experienced team of SAP Business One consultants, located in offices around the globe. Through our global services team, Vision33 has certified consultants available anytime, anywhere for your international SAP Business One projects.We have the diverse industry expertise, geographic reach, hands-on approach and methodology to ensure SAP Business One meets your unique business requirements.

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